There have been so many natural disasters as of late, which no doubt serve to disrupt people’s lives…not to mention their livelihood. This is where advanced voicemail systems really come into play in the best possible way. See, if you happen to have really good voicemail with your business telephone, you can make sure that your company can still function in some capacity even through a calamity. All you need to do is to make the necessary preparations. For example:
1. Listen to the news – You have to pay attention to the news so you’ll know just how bad a disaster can hit your area. This is especially true for weather-based calamities like hurricanes, tornadoes, typhoons and the like. Once you’ve gauged how badly you can be affected by the event, you can then craft and deploy appropriate voicemail greetings to customers, clients and co-workers.
2. Save and delete messages – If you know that there’s a catastrophe that’s bound to hit your area, expect a lot of phone calls coming from all your contacts. If you foresee that you will be unable to pick up their calls, make sure that they can all at least reach your voicemail inbox and leave you messages. Pre-empt this situation by deleting messages you no longer need, in order to give as much space as possible for new recordings. This is easy to do if you use virtual voicemail; with it, you can download important messages on your computer and delete the rest to keep your voice mailbox absolutely free.
3. Determine routing – if you anticipate being able to operate from an entirely different location while your base of operations is experiencing a disaster, you can use advanced voicemail to route messages to alternate portals. For example, you can have messages automatically sent to a mobile phone service or to another email address.
Calamities don’t need to be a reason for you to stop staying connected. With the right technology, you can keep going.